This article discusses how to pack your work for upcoming NMPCA shows, and might have some ideas for generally packing your work for galleries, shipping or other shows.
The description of this packing is geared to meet the requirements of the NMPCA Celebration of Clay (COC) show. Show committees have adopted this method for the last 2 shows and for 2015. It makes it easy for volunteers to organize, transport, and return work to members. While it may take more time and effort than you are used to doing for your own gallery or show, it is needed for the group situation. These instructions also apply to participation in the 2015 NMPCA booth at the Silver City Clay Festival (SSCF).
Here’s a description from the Celebration of Clay Call for Entries:
Work must be delivered in a sturdy box with generous cushioning. Mailed work should be double boxed. Do not use tape on the wrapping material when packing your artwork.
Tape or tie one copy of artwork label to work, with your signature to validate the insurance valuation price or value declared to the Art Center.
Place in box one page bio/artist statement for the COC binder and business cards.
On outside of box affix prominently a photo or sketch of artwork and another artwork label.
Ever wondered what this really means? Here’s an example of preparing a piece for the SSCF…this same example could apply to the COC. Click on the illustrating photos to see more detail.
Step 1: Finish the work, measure the dimensions, give it a title, and decide what price to put on it. Write these things down.
Step 2. Register the piece for the show. For the 2014 Celebration of Clay show that is here: http://nmpotters.org/event-1874152 and for the NMPCA booth at the 2015 Silver City Clay Festival it’s here: http://nmpotters.org/event-1972947. Read the instructions for the show, fill in the registration, and pay for the entry through paypal or send a check.
Step 3: Take a good digital image of the piece and prepare a file according to these instructions. Use the digital image for the COC People’s Choice Vote. Use a larger pixels size for publicity photos.
Step 3. Prepare the paperwork to go with the piece: For the Celebration of Clay, print the artwork label sent in the confirmation email. For the SSCF booth, print and fill out 4 copies of the “invoice” form from the link in the confirmation email. For both shows print a small picture from your step 3 image for the outside of the box.
Step 4. Get a box/boxes ready. I like to double box my work, but you might consider packing small works with plenty of bubble wrap in a single box. When double boxing, make the inside box 1-2″ larger than the piece, and the outer box 1-2″ larger than the inner box. A single box should have at least 2 inches packing space on all sides.
I find that my pieces never fit the boxes I have, and I also am very reluctant to buy new boxes. I like to reuse the shipping boxes I have for environmental reasons. This means I generally end up rebuilding the boxes. The picture above shows the materials gathered to pack the sculpture shown. The inner box on the left was sized OK as is, and the outer box on the right was cut down and combined with another box’s cardboard. The two boxes in the first image at the top of this article were both rebuilt. Note that I use lots of tape to put the boxes together.
Step 5. Pack the piece (with label attached) in the box. Use clean packing, although it can be used. Best to use bubble wrap or unprinted newsprint or packing paper. If you must use packing popcorn, tie them up in a plastic bag so that they can be removed easily and won’t spill everywhere. In courtesy of the volunteers who will unpack the box, don’t put a lot of tape around the packing that you wrap around the piece. That takes a long time to undo. Just wrap bubble wrap or paper around the piece. If essential to close, use a little blue masking tape, as that is easy to remove.
This picture shows the sculpture wrapped in bubble wrap in the inner box, placed in the outer box with extra cardboard underneath and with wadded up packing paper around the edges to keep it from shifting. Extra cardboard or packing paper is placed on top before the box is closed.
Step 6: Close up the box. Using clear tape, affix the label and picture of the piece to the top or front of the box. Use blue masking tape or some other easily removable tape to keep the box closed.
When you are done, the piece should be secure, not rattle or move within the box, with at least 2 inches of packing all the way around the piece. If shipping, wrap the box in plain paper to provide a clean surface for the shipping address.